medical secretary

The Island Surgery has a fantastic opportunity for an experienced medical secretary/administrative assistant to join their team on a full or part-time basis, weekly hours & working days negotiable. The role will involve providing support to our clinical & management team & a high standard of patient care.

This is an essential front-line role at the practice, providing an efficient, comprehensive secretarial & administrative support service to the practice management team. The main responsibilities of the role include:

• Providing a full secretarial service including efficient audio-typing, copy-typing & word processing, for all GPs & health professionals, as required. This includes the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc., in an accurate & quality manner;


• Handling patient & practice queries, regarding hospital appointments & treatments, confidentially;


• Ensuring that any requests for information from medical records are appropriately dealt with, according to practice policy, & that all subsequent charges are invoiced appropriately;


• Arranging meetings (to include the booking of rooms) as required;


• Designing template letters & forms for use throughout the practice, as required;


• Maintaining the computer-based clinic system, in an accurate & secure manner;


• Assisting with the gathering of statistics and information, when required;


• Performing any reasonable administrative tasks, as requested by the practice manager.
  
  If you are an experienced medical secretary looking for a new and exciting challenge, then we would love to hear from you.


• Strong audio- and touch-typing skills;


• Administrative experience and good organisation skills;


• Sound knowledge of medical terminology;


• Proficiency in the MS Office package, as well as excellent general IT skills and experience of working with a clinical system;


• Experience in read-coding and work-flowing clinical documentation;


• Ability to 'think on your feet';


• Flexible, adaptable and have excellent attention to detail.


• Excellent communication skills, both written and verbal and a friendly approach;


• Understanding of the need to maintain confidentiality and data security, at all times;


• Ability to multi-task and to work accurately under pressure;


• Ability to work as part of a team, as well as being comfortable working independently.


• Knowledge and experience of medical terminology, general practice, SystmOne and the E-Referral System (ERS) would be advantageous although not essential as training will be provided.
  
  We are a busy practice with an excellent reputation, a growing list size, and located in modern, purpose built premises in the centre of Canvey.