Procurement Coordinator

This role will be responsible for all day to day purchasing of the business, ensuring all products procured are competitive, well priced, of the highest quality, and purchased in line with Company processes and customer expectations.

Job Specifics

Ø Process clean Sales Orders onto SageX3 accurately, returning any unclean orders to the relevant Key/ Internal Account Manager.

Ø Create product codes when required for order processing.

Ø Take appropriate action to ensure best possible lead time with supply chain.

Ø Confirm agreed lead time with supply chain prior to placing an order and update the relevant Key/Internal Account Manager, if a lead time changes and the customer expectation can no longer be met.

Ø Place Purchase Orders (PO) according to confirmed customer orders, and internal manufacturing and assembly schedules.

Ø Monitor progress of all POs raised until goods are confirmed as acknowledged and delivery notes received, ensuring all relevant information is updated within Sage X3, and relevant dates are met.

Ø In case of identified delays via supply chain, take a proactive approach and raise this with the relevant Key/Internal Account Manager, working in conjunction to resolve any issues.

Ø Update HubSpot with order status and supporting documentation.

Ø Work closely with Logistics to understand expected delivery week.

Ø Communicate with the customer, confirming the order has been placed and providing an expected delivery week.

Ø Ensure any individual supplier pricing, quality or delay issues are escalated to the relevant Key/Internal Account Manager member to manage customer expectation.

Ø Ensure all supplier order acknowledgments are checked thoroughly and update the system to reflect any changes, once confirmed by the relevant Key/Internal Account Manager.

Ø Advise relevant internal and external stakeholders of all supplier lead times weekly, for both internal and third-party suppliers.

Ø Develop strong relationships with supply chain partners to aid business improvements.

Ø Evaluate supplier performance and report to management on a regular basis.

Ø Ensure all suppliers are fully onboarded utilising internal processes.

Ø Liaise with internal employees to ensure all consumables are procured through relevant processes and have management approval.

Ø Keep in-house and supply chain product knowledge up to date, ensuring any product insight is shared with the Sales function.

The above is provided as an illustration of the expected duties and is not an exhaustive list. Your duties may vary and over time additional duties may be added as the role develops.

• Experience in a similar role.


• High level of attention to detail including strong numerical skills


• Problem-solving abilities.


• Knowledge of Sage X3 and/or MRP software would be advantageous.


• Strong communication skills with the ability to foster strong internal and external relationships, with a customer focused mindset.


• Team player - ability to flex and provide support as part of a small team.


• Organised, self-motivated, with the ability to multitask.


• A systematic and conscientious approach to work
  
  Pulled from the full job description


• Additional leave


• Bereavement leave


• Casual dress


• Company events


• Company pension


• Cycle to work scheme


• Employee discount, Additional leave


• Bereavement leave


• Casual dress


• Company events


• Company pension


• Cycle to work scheme


• Employee discount


• Free parking


• Health & wellbeing programme


• Life insurance


• On-site parking


• Paid volunteer time


• Sick pay


• Work from home


Schedule:

• Monday to Friday