Receptionist / Fleet Administrator

As part of our executive support team, you'll be involved in all areas of the business and will be one of the first points of contact for our colleagues, clients and suppliers.

From greeting our visitors, screening incoming calls, managing the company fleet to assisting with stock management, you can expect to enjoy a very busy but varied day.

The role requires a high level of professionalism from a confident and efficient candidate, with excellent communication skills, who has the ability to adapt their approach to ensure excellent interaction with a wide variety of business areas, and the agility to work at Tritility's fast pace.

Working alongside our Executive Assistant within our reception area, on a day-to-day basis you will:

• Act as a first point of contact: greeting visitors, screening calls and dealing with incoming and outgoing post.


• Be responsible for the full lifecycle of vehicle fleet management from reviewing lease end dates, ordering new vehicles, tracker installs, arranging delivery and collections.


• Complete annual driver checks to ensure that drivers are aware of their responsibilities in line with the company's vehicle policy.


• Liaise with insurance brokers/providers in reference to road incidents/accidents and annual contract renewals.


• Scheduling and supporting valeting, servicing, maintenance and repairs.


• Manage Fuel Cards; ordering and cancelling cards as required.


• Assisting our finance team with BIK submissions.


• Managing company's car charging ports and access cards.


• Maintain accurate records including monthly mileage and fines, providing reports to the Board as required and training stakeholders where necessary.


• Assisting with stock management.


Our standard working hours are Monday-Thursday: 8:30am-5:00pm and Friday: 9:00am-3:00pm. Yes, you read that right, no evenings, no weekends and an early finish on a Friday!

We are looking for candidates with strong administration, organisational and planning skills with a minimum of 12 months experience in a similar position. The role would be a perfect fit for a candidate with the below qualities:

• Highly skilled multitasker; can prioritise own workload effectively and work within tight timeframes.


• Flexible and pro-active with ability to work using own initiative.


• Excellent verbal and written communication skills, with the ability to interact confidently and professionally with directors, senior managers and other stakeholders from a wide range of disciplines and backgrounds.


• Experience in using all Microsoft Office products in particular Microsoft Word and Excel.


• Outstanding interpersonal abilities with the ability to demonstrate a high degree of confidentiality.
  
  We are Tritility, a growing business energy and water consultancy based in the North East- working with the UK's leading energy suppliers, we help organisations to reduce their utility costs and reduce their environmental impact. Founded in 2019, in four years we have grown from a team of two founders to over 120 employees.
  
  We are committed to making sure our employees reap rewards of commitment and great performance. You will enjoy a secure, supportive, and progressive working environment, where your contribution and achievements will be recognised and rewarded.


We offer comprehensive training as well as development and career progression opportunities.

You can also look forward to the following benefits:

• Competitive salary - £21,255 - £24,000 DOE


• Up to 23 days annual leave + Bank Holidays


• Gifted annual leave over the festive period.


• Private Health Insurance


• £600/year cashback for routine optical and dental costs


• Fully funded gym membership


• 24/7 Employee Assistance Programme


• Fully expensed social events including nights out and corporate hospitality.


• Relaxed working environment


• Fully comprehensive training and support to coincide with your personal and professional development.


• Work anniversary/Birthday gifts


• Weekly recognition


• Dress down Fridays, with 3pm early finish!


• Free parking