Stores & Head Office Operations Assistant

This role will be varied and dependent on both day-to-day workloads supporting the portfolio of stores across Europe as well as any brand projects that are in progress. This is a great opportunity for someone looking to get into fashion retail at an administrative assistant level as you will be exposed to all the different elements of the business.

We are looking for an affable, self-motivated, highly organized individual who will be an excellent multitasker whilst being a brand ambassador for the Anthropologie community.

What You'll Be Doing

Communication:

• Support with the day-to-day tasks of the Retail Operations Department as well as provide


• administrative support to the field team.


• Support in the creation of all store communication materials. Examples:


• Business reactionary communication such as promotions, price changes, etc. (daily/weekly)


• Regular business updates and roll outs (weekly)


• Peak business packs and annual inventory packs (seasonally)


• Liaise with multiple departments within the business including various levels of management.


• Acts as liaison between retail stores and head office.


• Collaborate with Operations / Store Environment teams from other internal brands and from US head office to share resources and maintain alignment.


• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.


Operations:

• Complete store regular store training to ensure an understanding of operations processes.


• Update and maintain store policies and procedures.


Administration:

• Support with travel requests and bookings for the field teams.


• Maintain contact lists and yearly planner


• Expense coding for yourself & other execs


Invoicing:

• Track both store and departmental spends


• Process invoices


• Approve store office supplies and support with store queries


• Work with the Finance department to ensure all reported costs are accurate and invoices are coded appropriately


• Submit and reconcile expense reports


• Store payroll administration including sharing budget, SPM files and ensuring these are sent in a timely manner, PLEASE NOTE: When attaching your CV or work examples it is very important that you name your files to include your name and not just "cv.doc" or "curriculum vitae.docx" or "my_illustration.jpg". Instead use a format like this "joe_bloggs_cv.docx"


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Content Relationship
I am contacting the advertiser for no other reason than to apply for this position. I am aware soliciting Fashion Workie users for other services or spamming is against the Terms & Conditions of usage.
I have carefully read the advert specification including details of where the position is based and provided details of any requirements stipulated in the advert within my application.


• Strong administrative background


• Excellent organisational skills with the ability to juggle an ever-changing workload within a fast-paced environment


• Excellent communication skills


• Ability to liaise with internal and external clients


• Good attention to detail with a methodical approach


• Strong numerical skills and an interest in analysing data


• Ability to create PowerPoint / InDesign / Keynote Presentations


• Good user knowledge of Word and Outlook package


• Strong user knowledge of Excel
  
  About: Founded in 1992, Pennsylvania, USA, by current URBN chairman and president Dick Hayne, Anthropologie was named after his college major (with a decidedly French twist) Anthropologie, which now operates over 200 stores worldwide, has evolved into a leading one-of-a-kind destination for those seeking a curated mix of clothing, accessories, gifts and home décor to reflect their personal style. In 2009 the brand launched its first store in London and now has over 18 stores in the UK and Europe.
  
  Work-life balance:


• Flexible start and finish times


• Bring your dog to work


Wellbeing:

• Employees Assistance program to support with mental, physical and financial health


• Fully equipped free gym and on-site wellness room in Brick Lane and 50% discount of external gym memberships


• Private Medical Insurance


Employee Discount:

• Up to 40% off at all URBN Brands (Urban Outfitters, Anthropologie, Free People and more!)


Community:

• One paid day to either volunteer or fundraise for a charity of your choice


Travel:

• Cycle to work scheme


• Season ticket loan


Continued Development:

• We offer structured support within the business alongside continued learning and development